A simple and efficient solution for schools to manage and collect online payments.
OnlineSchoolFees is the most user-friendly solution in the EdTech industry for collecting payments from parents. It only shows fees to relevant audiences based on pre-set criteria such as a grade level, classroom, club, etc. No more confusion or endless scrolling!
The system’s management and reporting tools make it easy for teachers and administrators to gather data and reconcile accounts.
How does OnlineSchoolFees work?
School administrators setup fees and activities for students to purchase online or in person. Fees can be assigned to a school or schools, grade, teacher or to individual students. They can also be assigned to courses and specific teachers. Pricing can be assigned for Free, Reduced, Full Pay students as well as Staff. Details of the fee include a description, contact information, resource information and start and end date as well as order deadline date.
Fees can be setup to allow quantities, sizes, and colors. Questions can be assigned to a fee requiring answers from the user. A full suite of reports is available for purchased fees and revenue.
Donations and Fundraising
OnlineSchoolFees is simple and efficient solution for schools to manage and collect Donations and Fundraise.
- Create Fundraising for Entire School to the Class or Activity Level
- Set Start and End Dates
- Collect donor information
- Add custom images, text or fields to the description
- Easy Donations, no login required
Billing
OnlineSchoolFees helps adminstrators send out billing to parent/guardians for any student for any fee.
- Create an invoice for a student or students in the same family for any of your billing needs
- Parents can view their invoices online, pay their invoices online and have a history of paid invoices online
- Billing reports show who has paid invoices and who has not paid
- Send email reminders to those users that have not paid their invoices
- Invoice payments can be paid in-person at the school if desired
- Integrates directly with CurbSmart to create invoices for Before/After School Care
Types of Fees And Activities
- Categories
- Add or manage categories for fees or activities
- General Ledger Codes
- Add or manage General Ledger Codes
- Per school add budget code, description, account code, project code and project account
- Fees And Activities
- Add or manage a fee or activity
- Enable free and reduced pricing, quantity, required and recurring
- Set start and end date, school, teacher, grade or specific students
- Add General Ledger Codes, description, contact info, discount with range, color, size, max enrollment, e-mail notification and sales tax
- Collect information for fee or activity with questions and answers. Required, textbox, dropdown, checkbox, memo or radio button
- Order Activities for Students
- Order fee or activity for student from admin screen
Fees And Activities Reports
- Activity Listing Report
- This report shows a listing of all activities for the date range selected
- Activity Detail Report
- Lists the Student Name, Teacher, Grade and Amount Paid. The report is per activity and lists each individual student that paid for this activity
- Activity Detail Report By Date
- Lists the Student Name, Teacher, Grade and Amount Paid. The report is per activity and lists each individual student that paid for this activity by date range
- Activity Orders Report
- Lists each activity, the quantity of each activity purchased and the total revenue for each activity
- Activity Orders School Report
- Lists each activity, the quantity of each activity purchased and the total revenue for each activity by School
- Activity Revenue Report
- Lists the Student Name, Teacher, Grade, Activity and Amount Paid
- Activity Daily Revenue Report
- Lists daily totals of all fees and activities purchased based on transaction date
- Activity Reconciliation Report
- This report shows all transactions for purchased fees and activities for the date range selected. Only displays CC and ACH payments
- Cancelled Orders Report
- This report shows a listing of all cancelled purchases for the date range selected
- Unpaid Activity Detail Report
- This report lists the Student Name, Teacher, and Grade. This report is only for activities that are setup as “Required” activities
- Paid/Unpaid Activity Report
- This report lists all students for the selected activity and shows if they have a status of paid for the activity or if they have a status of unpaid for the activity. This report is only for ‘Required’ Activities
- Activity Information Collected Report
- Lists the activity, student and answers to requested information for the activity
- Admin Activity Orders Placed Report
- Lists out orders placed by Admin
- Student Activity Transfers Report
- Lists the Students that have purchased activities for the selected date range. It shows the students previous school, the student’s new school, the student name, Activity, Date Purchased and Amount Paid. Report is grouped by the school the student has transferred to
- Student Positive Balance Report
- Gives a listing of students and their positive balances that are not $0.00
- Negative Balance Payment Report
- This report shows a listing of negative balances paid off for the date range selected
- ACH Rejects Report
- This report shows all ACH payments that were rejected for the date range selected
Tickets
- Categories
- Setup categories for your Tickets
- Tickets
- Setup tickets for sale for any event for a school
- Set the price for adults and students or one price for all
- List details for the event including date and start time
- Set a maximum number of tickets available
- Receive an email when a ticket is purchased if desired
- Setup questions for the event to be answered by user purchasing tickets
- Ability for users to transfer tickets via email
- Redeem tickets at the even by scanning or by clicking Redeem button for each ticket
- Ticket Refunds
- Refund tickets to all that purchased if the event is cancelled
- Ticket Purchased Report
- Report shows users that purchased tickets for selected event and how many were redeemed
Donations
- Donations
- Allow anyone to donate any amount of money to a particular school
Fundraisers
- Categories
- Setup categories for your Fundraisers
- Fundraisers
- Setup a fundraiser to allow anyone to contribute money to a particular fundraiser for a school
- Track the progress to reach your goal
User/Parent and Guardians
- Meals
- Select and order meals for all students or staff attached to the account
- Print calendar menu, cart food allergy disclaimer or purchased meals
- Fees and Activities
- Select and order fees or activities for all students or staff attached to the account
- Tickets
- Select and order tickets for all students or staff attached to the account
- My Account
- Manage account settings and information
- Add or remove students/staff in the account
- Add allergens to each student/staff
- Add money to the account
- Add a saved payment option
- Set default view to weekly or monthly
- Opt out of notifications and communications
- My Orders
- Show all meals, activities, tickets and transactions for the user account
- View details of each transaction and print receipts
- Documents
- View or print any documents that have been uploaded by the administrators
- Help
Frequently Asked Questions
OnlineSchoolFees allows you to purchase or pay for class fees, yearbooks, field trips, clothing, meal plans, and much more. Fees and activities can be customized during the setup process or later as needed.
Yes, OnlineSchoolFees can be integrated with MyMealOrder and MyMealLine POS in one account, allowing customers to order meals, class fees and add funds for Point of Sale.
Yes, OnlineSchoolFees allows you to set up a fee for the whole school, specific grades, classrooms or custom groups and individuals.
Yes, you can set up surveys and waiver forms with a signature requirement for each activity or fee.
Yes, fees or activities can have full pay, free, and reduced pricing.
Yes, you can set up a discount code per item and a start and end date.
Yes, you can set up any size and color for clothing sales.
Yes, you can set a maximum number of items that can be sold for any fee, activity, or merchandise. Once the limit is reached, the item will no longer be visible for users to purchase.
